Annual General Meeting 2023Friday 27th October at 1900hrs

Last updated: Fri 10 Nov 2023

22 Ryll Court Drive, Exmouth

Details attached and below

You are invited to the

DEVON ORIENTEERING CLUB ANNUAL GENERAL MEETING 2023

Taking place on Friday 27th October at 1900hrs

At 22 Ryll Court Drive, Exmouth

Parking for the AGM will be outside St Joseph’s School, Regents Gate, Exmouth EX8 1TA. When these spaces are full, there is additional parking at Regents Gate. Please note there is no parking at Ryll Court Drive. Access to Ryll Court Drive will be signed on the footpath through from Regents Gate and is less than a minute’s walk away.

For those attending the AGM, Devon Orienteering Club will provide a selection of pizzas to include vegetarian and vegan options. Please let Helen (email hidden; JavaScript is required) know if you will be attending and whether you would like a pizza option. No email by Mon 23 Oct – no pizza! Please also bring your own alcoholic or non-alcoholic beverages.

If unable to attend, apologies to email hidden; JavaScript is required

AGENDA

1. Apologies for absence.

2. Minutes of 2022 AGM.

3. Chairman’s report.

4. Membership Secretary’s report.

5. Treasurer’s report.

6. Membership fees and levies for 2023 (decided at an Extraordinary Committee Meeting held on 25 September 2023. To be included in minutes of AGM for reference.)

7. Election of Officers and Committee. See table on page 2 for current and vacant positions.

  1. Nominations are invited for those positions indicated by blue font.

b. All the other current Officers and Committee members are eligible and prepared to remain in post for 2023.

Nominations are invited by no later than Wednesday 25th October 2023. Nominations should be emailed to email hidden; JavaScript is required

8. Amendments to the Constitution.

9. Awards:

a. The Tom Chesters Junior Trophy (for an ‘outstanding junior or group of junior members’, recognising that juniors may also be presented with any of the other awards).

  1. Haytor Award (for ‘scaling the heights’ in terms of achievement).
  1. Epic Trophy (for going ‘above and beyond’ in supporting the club and its activities).
  3. Chairman’s Trophy (in recognition of a particularly ‘significant contribution’ to the club)

Devon OC Committee 2023 – For discussion 27th October 2023

Appointment

Post

Current Incumbent

Comments

Proposed

Officer*

Chairman

Adrian Taylor

Appointed in Oct 22*

Officer*

Secretary

Karen Baker

Appointed in Sep 21*

Officer*

Treasurer

Nicholas Maxwell

Appointed in Sep 19*

Nominations invited

Robert Forster

Officer*

Club Captain

Robin Carter

Appointed in Oct 22*

Elected Member

SI Lead /

SI Training

Martin Yeo

Elected Member

Safeguarding & Volunteer CoOrd

Helen Taylor

Elected Member

Club Coach

Damian Wilson

Elected Member

Fixtures

Phil Beale

Appointed in Jan 21

Elected Member

Juniors Rep

Vacant

Nominations invited

Elected Member

Communications / Newsletter

Beth Woodley

Appointed in Jul 23

Elected Member

Mapping Group CoOrd

Ky Aizawa

Appointed in Aug 23

Co-opted Member

Access

Bryan Smith

Co-opted Member

Membership

Dawn Williamson

Co-opted Member

Permanent O courses

Bryan Smith

Nominations invited

Co-opted Member

Development Officer

Vacant

Nominations invited

Matt Atkins

Co-opted Member

OROX

Vacant

Nominations invited

Co-opted Member

Map Archivist

Roger Green

Co-opted Member

Publicity

Vacant

Nominations invited

* Point 3. D. of the Devon OC Constitution dated September 2017 states ‘No officer shall serve for more than three consecutive years in the same capacity’.

Additional non-committee roles:

Devon League: Jemma Davie

Club Clothing: Phillipa Bushell

Website Administrator Lead: Andy Reynolds

Website Administrator Support: Vacant

Social Secretary: Beth Woodley