Contact

Fixtures

Phil Beale

Role Description

Fixtures Secretary Role:

• Work with the Access Officer and the Mapping Coordinator and draft a future 3 year planner for events, guided by broad policy direction from the DOC Committee.
• Attend meetings of the Access /Fixtures /Mapping group.
• Liaise with the Access Officer and Mapping Coordinator regarding permissions and any conditions that may apply, making the event team aware, so these are complied with.
• Prepare reports for committee meetings including updates to the 3 year planner and a combined Access, Mapping, and Fixtures report.
• Liaise with the SWOA Fixtures Secretary to coordinate club events within the SWOA calendar, and maintain contact with neighbouring clubs to avoid event clashes.
• Identify and allocate all necessary officials for club events, including controllers from other clubs for Level C events and above where necessary.
• Monitor the list of qualified club members who are able to take on roles as event officials, and advise the Volunteer Coordinator where training is needed to maintain the list of active officials available for all events.
• Liaise with the Website Content Manager to ensure members can view information for future events, and work with event Organisers to make sure that detailed flier information is posted in good time.
• Liaise with Newsletter Manager to ensure event details and entry reminders are included in the newsletter.
• Liaise with the Devon League Coordinator regarding league events each season.
• Provide guidance and support to event officials depending on their level of experience to ensure smooth running of all events.

Send a message to:
Fixtures, Phil Beale